AI HELP FOR SMALL BUSINESS. SET UP FOR YOU.

Your business.
Supercharged.
Built around your people.

Get help with the work that fills your day: customer follow-ups, bookkeeping admin, employee training, marketing, and reporting. Exovara builds the AI assistants and connected workflows, then trains your team to use them.

Find the help I need See how it could work

No AI experience needed · Your people stay in control

Business builds from $2,500 CAD. See what’s included →

EXOVARA CAN HELP WITHILLUSTRATIVE POTENTIAL

Bookkeeping

75%

less time organising receipts and invoice records.

15 hours back. Every month.More time for your customers, your team, and what’s next.

Hypothetical workflow example, including human review. Actual savings depend on your workload and setup. Not measured client results.

See how it works & what it costs

INTELLIGENCE WITH INTENTION. Less repeated work More time for people Your people, in control

AI HELP ACROSS THE BUSINESS

Build a better-run business.
Department by department.

From a custom employee handbook to a connected sales system. We design the process, create the materials, connect the tools, and train your people.

Sales & customer operations

Connect lead capture, qualification, quote preparation, follow-ups, customer records, and handoffs into a process your team can run.

Lead intake and customer-record creation
Qualification questions and missing-information checks
Quote and proposal preparation using approved templates

Explore what we can build

HR, handbooks & employee training

Build a company-specific handbook, role guides, onboarding checklists, and a training resource that helps new employees get up to speed.

Custom employee handbook drafts based on your practices
Role descriptions, responsibilities, and manager checklists
New-starter welcome packs and onboarding schedules

Explore what we can build

Finance, bookkeeping & office admin

Connect document collection, bookkeeping preparation, invoice administration, payment follow-ups, and reporting so information reaches the right person at the right time.

Receipt collection, document extraction, and category suggestions
Invoice preparation from approved job details
Missing-document and payment-status checks

Explore what we can build

Marketing, newsletters & SEO

Create a repeatable process for research, blog writing, newsletters, social content, useful local pages, and marketing reports—built around your real business.

Audience questions, topic research, and editorial planning
Blog drafts with source notes and a review checklist
Newsletters built from approved offers and business updates

Explore what we can build

Advertising & campaign operations

Set up help for ad research, copy variations, creative briefs, campaign preparation, tracking checks, and performance monitoring across the accounts you approve.

Audience and offer research using approved information
Ad copy variations and creative production briefs
Campaign setup checklists and naming conventions

Explore what we can build

Custom systems, agents & internal tools

Bring together forms, documents, tasks, dashboards, and AI agents in a purpose-built system—rather than forcing your process into disconnected tools.

Process mapping and a written system specification
Internal dashboards, intake forms, and approval queues
Connections between supported business tools

Explore what we can build

Start with a defined project, then expand. Each scope specifies what runs automatically, what needs approval, and who maintains it.

START HERE · NO EMAIL REQUIRED

Where could you
use another pair of hands?

Pick something familiar. See what the help could look like before deciding whether to talk to us.

What’s taking up your time?

28 ways to get help. “Good first projects” are our suggested starting points; the right fit depends on your tools and process.

About how many minutes a workday?

minutes / day

10 hours every four weeks on this task.

Based on your estimate and five workdays a week. This is time spent today, not a promise of time saved. We would measure what a setup actually changes.

A POSSIBLE FIRST STEP

A customer process that keeps the next step moving.

Connect inquiry capture, qualification, quote preparation, follow-up tasks, and customer handoffs. Start with a bounded process in your existing tools, then add the next capability.

WHAT THIS COULD LOOK LIKE

Inquiry captured → qualification checked → quote prepared → follow-up tracked → approved work handed to the team.

Show us how one customer inquiry reaches you today.

Help me with this Read the example case study

We confirm tool compatibility, review steps, scope, and cost before work begins.

YOUR SETUP PARTNER. FROM FIRST QUESTION TO EVERYDAY USE.

You run the business.
We handle the AI setup.

We work out what helps.

Bring the problem, even if you don’t know what to ask for. We explain the options and the costs in plain English.

We build it around you.

We map your process, build the agreed workflows and materials, connect your tools, and test the system with your team.

We stay for the handover.

You get a walkthrough, written instructions, and included setup support. You own your accounts and decide what happens next.

See the packages and what’s included

CASE STUDIES · EVERYDAY PROBLEMS

See the work. Understand the value.

Explore hypothetical costs, the steps AI could handle, and the work your team still owns. Every example includes its assumptions and setup cost.

Explore the case studies

Hypothetical scenario

Advertising

Keep campaigns moving without living in spreadsheets.

16 hours/month potentially freed up in this example

See costs & implementation Hypothetical scenario

Sales

Move from enquiry to booked work with fewer loose ends.

24 hours/month potentially freed up in this example

See costs & implementation Hypothetical scenario

Bookkeeping

Get the paperwork ready before your bookkeeper has to chase it.

15 hours/month potentially freed up in this example

See costs & implementation

CHOOSE YOUR STARTING POINT

A clear first step.
Room to grow.

You don’t have to buy an audit before a build. If you already have a clear process in mind, we can scope the implementation directly.

I need a plan

AI Opportunity Audit

$750 CAD / project

Not sure where to start? We look at the tasks taking up your time and recommend the most useful first step.

Plan this project I know what needs fixing

Business System Launch

From $2,500 CAD / project

Launch one complete, bounded business process—from incoming information to a clear handoff—with automation, review steps, and team training.

Plan this project I need connected systems

Connected Business

From $6,500 CAD / project

Connect up to three agreed processes into a department pilot, with shared handoffs, reporting, and training.

Plan this project

Software and taxes are extra. The $750 audit is credited toward an implementation of $2,500 or more started within 30 days. Compare full package details →

A WORKING SYSTEM. A CLEAR HANDOVER.

Know what you’re getting.

We agree on the work, the cost, and the checks before building. Your team gets a process it can understand and own.

A written scope

The workflow, connected tools, deliverables, total setup price, running costs, and approval steps. You know what is included.

A measured pilot

We compare time spent and corrections before and after. We test missing information and unusual requests, then agree whether the setup is ready.

Control after handover

Your own accounts, documented workflows, team training, and instructions to pause the automation. Business builds include 30 days of fixes for the agreed scope.

See how we deliver a project

02 / INTELLIGENCE, ON DEMAND